Accounting Automation & Beyond

DocuPhase’s blog provides valuable insight into how your company can benefit from implementing automation & document management into existing processes.

The Paperless Payoff: Don’t Take Sheet(s) from Anyone


Going paperless has many benefits. One of the biggest? Less sheet, ahem-sheets, to deal with. You no longer have to give sheets to a co-worker, or fight a rabid copy machine to scan and print MORE sheets. Imagine your work life with less sheet... This paints a pretty nice picture, but we’re not in a world of hypotheticals – this can be a reality.

Bidding adieu to paper means you can save major money on ink, printing, and waste. In fact, Yale’s School of Medicine saved a whopping $92,000 when they switched from printing paper course packets to iPads.

You might have limitations on what must be printed due to compliance or other industry regulations. That’s okay – even cutting down on the output of paper can save considerable time and remove stress from your workday.

The ACTUAL Cost of Paper

Everything that goes into creating paper is wasteful. From forest to office, paper contributes to issues such as air pollution, deforestation, and water pollution – wasting precious resources such as oil, energy, and clean water. The wood pulping process involved in making paper requires chlorine and produces dioxins, which are among the most toxic byproduct pollutants generated by humans.

Paper manufacturing accounts for the 3rd largest use of fossil fuels worldwide, according to the American Forest and Paper Association. We can all do our part to cut back on paper consumption, and save money and land in the process.

Next time you wonder about paper, consider the following:

  • 1 ream of paper (500 sheets) uses 6% of a tree
  • A wasted piece of paper costs around $0.06
  • An average office employee prints 6 wasted sheets of paper per day – which adds up to 1,410 wasted pages annually, and over $93 that’s unnecessarily spent! (that’s a sheet-load!)
  • The average office worker uses 10,000 sheets of copy paper every year
  • Americans discard 4 million tons of office paper every year (this is enough to build a 12 foot wall of paper from New York to California)
  • For every 12 filing cabinets, it costs businesses $1,500 to maintain and operate
  • A document is lost about every 12 seconds in a large U.S. organization
  • 70% of businesses would fail in 3 weeks if a natural disaster hit and eliminated their paper records and files
  • The amount of printer ink needed to fill up your car’s gas tank would cost $100,000 

Between this, and the crazy prices of printers, copiers, ink, and paper reams, there are tons of ways you can siphon off the amount of paper you’re using. The moral of this section: paper has been costing you far more than you realize and causing way too much sheet.

The Paperless Payoff Is Waiting

Whether you’re in the healthcare, manufacturing, or accounting field, every industry and department has something to gain by minimizing paper in the workplace.

Too much time and sheets are wasted searching for documents – by streamlining your workflows to one medium and repository, you can dramatically increase productivity and take charge of day-to-day operations.

Learn how this Florida-based HME Company   increased productivity by 260% using RPA!

It’s about more than dollar signs. You can derive value with a go paperless initiative in a variety of ways: in the costs to maintain and organize filing cabinets; the time wasted indexing and searching for documents; compliance worries and concerns; and the chase for information, approvals, and reports. There are countless ways that are waiting to be discovered.

If you’re looking for a payoff and ways to budget and cut costs, look no further than a paperless office. It’s time to take a look at your business processes, and calibrate a well-oiled machine that will run better and exceed your customers’ expectations.

RELATED: Watch our video “Into the Repository,” where we walk you through the many convenient ways you can store documents in a document management repository.

My Kingdom for a Paperless Office!

Your life doesn’t have to be a whirlwind of sheet(s). Instead, you can free your time and your mind with a paperless (or nearly paperless) office. Find out how you can get started in a matter of weeks – or even days.

Find out more by checking out our document management buyer’s guide, or subscribe to our blog by clicking here! We love hearing your suggestions on what content helps educate you on document management and business best practices, tips, and tricks.

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Steve Allen

Steve Allen is the founder and CEO of DocuPhase, a best-in-class, browser-based software that delivers unmatched efficiency to companies around the world by automating core accounting processes. He drives the innovation and product vision of DocuPhase to develop solutions to simplify the workplace.

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