Within the world of business, there’s a wide range of practices, varying from industry to industry. Even though many business processes differ from one organization to another, some things stay the same. One of those constants is the use of forms.
While the healthcare sector uses forms to gather new patient information, the HR world uses them to process applicants and new hires. The retail and service industries use forms to create invoices. The education world uses forms when students register for class each semester. Customer service departments use forms to kick off new support tickets or inquiries.
Whatever your industry uses forms for, there are several reasons why electronic forms are being used by more and more organizations. Today we’re going to take a look at 7 reasons to use electronic forms in place of traditional paper-based forms.
When your electronic forms are cloud based, you can access them from anywhere with an internet connection. This can come in handy when you’re working remotely or when your customer is long distance.
This one is a double whammy. Using less paper means that the form is 1) less expensive and 2) less likely to get lost under a stack of paper.
Easy to Route
Sometimes a form needs input from several different people. When you use an electronic form, updates can be made by as many people as you need. There’s no printing or scanning. It’s all done electronically.
With electronic forms, you can control the quality of the data you’re collecting. This means that you can make sure people are submitting a valid email address, phone number, etc. This leads to better data.
Automated Error-Free Calculations
If you’re using an electronic form to create an order or invoice, the form can be set up to automatically calculate prices, quantities, tax, shipping, and more. Automated calculations reduce errors and save time.
Electronic forms can be connected to your Workflow Software. When a form is submitted, it can kick off a process. Here at DocuPhase, a new form submission might mean a potential new hire has applied, a prospect has required a custom sales demo, or a support ticket has been submitted. The flexibility of our forms and our Workflow Software allows the forms to be used by all of our departments for different purposes.
Many times, forms need to touch multiple people for input and signatures. Electronic forms can be tracked through each step of the process, resulting in easy reporting and auditability.
If any of these reasons resonate with you and your business processes, it may be worth learning more about DocuPhase’s Web Forms core. Our electronic forms are easy to use and can be placed on your existing website, making them accessible to any of your clients or team members.