We’re in a “we-want-it-yesterday” society, where results for many can’t come quickly enough. This is true for everything in life: our phones, technology, and even workplace efficiency.
All organizational initiatives to drive a smoother workforce play into the greater picture of asking, “How will this help the business succeed, and what does this mean for the bottom line?” Automation, in particular, is a relevant big ticket item under this list that you may be wondering about (considering you clicked on the article!).
Point blank, you want to know what to expect after implementing a new solution. You need reassurance that it WILL bring everything that was foretold – including operational efficiency and new opportunities for your workers to focus on value-driven tasks.
We’ve been helping businesses for years to deploy automation and document management solutions that drive results and efficiency, so we’re going to give you a glimpse into some things to expect after implementation. At ease – sit back, and let us lead you through the automation motions:
#1: Greater Workforce Capacity
As we previously mentioned, automation rids your accounting department of manual processes that would normally eat up time. Notifying co-workers of completed paperwork; document approvals; you name it – these time sucks are gone with a customized automation system that’s set up for you based on your business needs.
As you can imagine, after implementation, your workers won’t be threatened for their jobs, but quite the contrary: they’ll be given a chance to bring more value to the business than ever before. Without the tethers of humdrum tasks, they’ll be able to spread their wings and focus on direct accounting-oriented tasks, including driving strategy for the company’s financial initiatives. How’s THAT for efficiency and value?
#2: Increased Accuracy
Errors happen because people are in a hurry, fatigued, or multitasking unsuccessfully (as majority do, contrary to popular belief). With automated document routing and indexing of information, you won’t have to play the “where did I put that” game anymore, because you’ll always know. A painful amount of time is spent at the office searching for documents – up to 1.8 hours every single day – which directly ties to lost productivity. Over the years, people have lost the tools to stay efficient due to unlinked software, systems, and apps that are spread out among devices.
Automation prevents people from having to search in multiple systems for that monthly invoice or financial report since it’s all held in one central repository. You can expect being able to type into one system that’s integrated with everything, and get what you need using a variety of key phrases, including key line items, client name, or vendor name. Having filters to search by date, client, type of document, etc. expedites the time you would be spending sifting through a file cabinet, or asking Karen where the approval’s at for the third time this week.
#3: Minimal Learning Curve
With any new system comes resistance, and the audible groan of having to learn another piece of software or system. But the reality of it is, automation has a minimal learning curve because it’s intended to be user-friendly and to improve their experience navigating around day-to-day tasks. Instead of getting in your way, automation is paving and smoothing the road so you can slam on the pedal and focus on what’s most important for the accounting department.
Analogies aside, there’s no need to brace your department for a yawn-worthy session to be taught about the new automation in place. Once you get your accounting department engaged and they all see how easy it is to use, you’ll discover consensus and approval on it quicker than you think.
#4: Improved Productivity
All of the aforementioned points have indicated the best result of all: your workers being more productive, and having the power to get more done without burnout or extra hires. You’ll see the living, breathing version of “do more with the same,” and for anyone in accounting, that’s always the best case scenario.
Getting almost 2 hours of work a day back from each employee spells huge increases in productivity for the future. You’ll be excited to see the results happening right in front of your eyes. Simply put, if you supercharge your workforce with the right tools, the ROI isn’t far behind.
Jumpstart Efficiency Now
Accounting automation eliminates the confusing steps involved in approvals and monthly financial reports, and instead, invites clarity, efficiency, and ROI into your department. Are you ready to see what it can do for you? If so, feel free to request a demo or browse our case studies to see real-world results and scenarios in a variety of industries!