In traditional, paper-bound offices, people are accustomed to tracking down documents, using their email inbox to find files they need, recreating lost documents, and trying to organize files using folders on their computers. All of this has become pretty standard in offices across the globe. But what if you didn’t have to deal with all of these time-suck activities? What if we told you that Document Management could be the key to turning your office around and making your work easier?
What is Document Management, and what does it have to do with going paperless?
Let’s dive right in! If you haven’t heard of Document Management, maybe you’ve heard of Electronic Content Management, Records Management, or Document Imaging. Guess what – they’re all pretty much the same thing! What it all boils down to is making your office paperless.
If you don’t currently have a paperless solution, your office is basically burning money. Studies show that about 50% of business waste is made up of paper. It’s true! That’s your company’s money, down the drain. But there’s a silver lining – it doesn’t have to be this way!
Let’s take a closer look at what it means to go paperless
For anyone looking to go paperless, Document Management is the basis from which all other workplace systems can grow. In its simplest form, good Document Management makes the work of searching for, retrieving, and sending documents to the right place effortless. No more trudging around the office to track down a file or to find a manager for an approval. Additionally, a DMS (Document Management System) should also be able to link your scanned documents to the data that exists in your company. This level of communication keeps all of your systems reliable and updated.
Here are some things that a DMS gives you:
- Paperless storage
- Document linking
- Version control
- Connected data and documents
- Sharing and routing
Need proof of the benefits of going paperless? No problem!
Check out these case studies on companies that have gone paperless and are now reaping the rewards:
Alimera Sciences – reduced their invoice processing time by 93%
Orange Lake Resorts – eliminated a mountain of backlogged paperwork with automated scanning and filing
Lewis, Birch & Ricardo, LLC – gained instant access to important data and documents, directly decreasing long-term liability
Going paperless is not only saving these organizations time and money, but it’s letting them get more work done with less effort. That means happier employees and happier managers.
If you’re interested in learning more about going paperless, check out our free ebook, Not Your Mama’s Guide to Going Paperless. It’s chock full of information about how Document Management is changing the way companies are doing business in the 21st century.